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Privacy Notice
What we collect, who we give it to, and how to make us stop.
Last updated 2 September 2026.
Effective 2 September 2026.
1. Who we are
Herald is operated by:
ARB RECRUITMENT - NYC, LLC
201 West 72nd Street, Apt. 18-G
New York, NY 10023
United States
In this Privacy Notice, “Herald,” “we,” “us,” and “our” refer to ARB RECRUITMENT - NYC, LLC in connection with the Herald service.
For questions or privacy requests: email [email protected] or phone 914-600-5488.
2. Who may use Herald
Herald is intended for individuals who are 18 years of age or older. We do not knowingly collect personal information from individuals under 18. If we learn that personal information has been submitted by someone under 18, we will take reasonable steps to delete it unless retention is required or permitted by law.
3. Personal information we collect
The personal information we collect depends on how you interact with Herald.
Information you provide directly
When you submit a candidate form or communicate with us, we may collect:
- name;
- mobile telephone number;
- email address;
- state or geographic work preference;
- employment field;
- specialty;
- preferred work type;
- experience level, if provided;
- availability, if provided;
- information contained in communications you send to us; and
- other information you choose to provide.
Please do not submit sensitive information that Herald has not requested, such as Social Security numbers, bank-account credentials, financial-account passwords, medical records, or government identification documents.
Information collected automatically
When you use the Herald website, we may automatically collect information such as:
- IP address;
- browser type;
- device type;
- operating system;
- pages viewed;
- approximate geographic information derived from IP address;
- referring webpage;
- date and time of access;
- interaction or event information; and
- cookie or similar technology identifiers where applicable.
Consent and compliance records
We may maintain records relating to your submission and privacy choices, including:
- date and time of submission;
- IP address;
- consent language displayed at the time of submission;
- privacy selections;
- opt-out requests;
- withdrawal of consent;
- communications preferences; and
- records needed to demonstrate compliance with applicable law.
4. Sources of personal information
We may receive personal information:
- directly from you;
- automatically from your browser or device;
- from service providers acting on our behalf;
- from employers or recruiters in connection with an opportunity for which you have been referred or matched; and
- from other sources where permitted by law and relevant to providing or protecting the Herald service.
5. How we use personal information
We may use personal information to:
- provide the job-matching service you request;
- identify employment opportunities matching your selected field, location, work type, specialty, or other preferences;
- provide your information to relevant employers or recruiters;
- allow those employers or recruiters to communicate with you about relevant employment opportunities;
- communicate with you regarding Herald and your requests;
- respond to privacy requests;
- maintain records of consent and communications preferences;
- operate, maintain, troubleshoot, secure, and improve the website;
- detect fraud, misuse, security incidents, or unlawful activity;
- measure website performance and understand how candidates use Herald;
- maintain and improve the availability of job briefs by field and location;
- comply with legal obligations;
- establish, exercise, or defend legal claims; and
- enforce our Terms of Service.
We may also use aggregated or de-identified information that cannot reasonably be linked back to an identifiable individual.
6. Candidate matching and disclosure to employers and recruiters
When you ask Herald to connect you with employment opportunities, we may disclose information relevant to your request to employers or recruiters associated with opportunities matching the preferences you selected.
Information disclosed may include:
- your name;
- telephone number;
- email address;
- location or state preference;
- field;
- specialty;
- work-type preference;
- experience level;
- availability; and
- other employment-related information you choose to provide.
Participating employers and recruiters are expected to use candidate information only for legitimate recruiting or employment-related purposes authorized through Herald.
Where Herald has contractual agreements with participating employers or recruiters, those agreements may restrict recipients from:
- selling or improperly redisclosing candidate information;
- using candidate information for unrelated marketing;
- using candidate information for unauthorized purposes; or
- retaining candidate information longer than permitted under the applicable agreement or law.
Employers and recruiters are independent organizations. Herald cannot guarantee that every third party will comply with its legal or contractual obligations.
If you believe a participating employer or recruiter has misused your information, contact us at [email protected].
7. Telephone, text message, and email communications
By providing contact information and requesting to be connected with employment opportunities, you authorize Herald to use that information to provide the service you requested.
Where required by applicable law, Herald will obtain any additional consent required before sending automated, prerecorded, artificial-voice, or marketing telephone or text communications.
Participating employers and recruiters are responsible for complying with applicable communication, telemarketing, text-message, email, and consent laws when contacting candidates.
You may withdraw communications consent or request that certain communications stop at any time.
Where text-message functionality is offered, instructions such as STOP may be provided for opting out of further text messages.
Withdrawing consent for optional marketing communications will not affect the lawfulness of communications sent before the withdrawal.
8. Service providers
We may disclose personal information to companies that provide services on our behalf, such as:
- website hosting;
- cloud infrastructure;
- email delivery;
- telephone or messaging services;
- security;
- analytics;
- database management;
- customer support;
- professional services; and
- compliance support.
Where required by applicable law, these providers are contractually restricted in how they may use personal information processed on our behalf.
A service provider’s precise role may depend on the service involved and the terms governing that relationship.
9. Analytics, advertising, cookies, and similar technologies
Herald may use cookies, pixels, analytics technologies, or similar tools to operate the website, measure performance, understand website traffic, prevent fraud, and evaluate marketing effectiveness.
Some third-party technologies may collect information directly from your browser or device.
Depending on the technology, configuration, contractual arrangement, and applicable law, a disclosure to an analytics or advertising provider may constitute processing for targeted advertising, a “sale,” or “sharing” of personal information.
Herald does not sell candidate contact information to advertisers for their own independent marketing purposes.
Where applicable law gives you the right to opt out of certain advertising-related disclosures, sales, sharing, or targeted advertising, you may exercise that right through our Privacy Request / Do Not Sell or Share mechanism.
Herald’s production advertising and analytics technologies must be configured consistently with this Privacy Notice.
10. Sale, sharing, and targeted advertising
Certain U.S. privacy laws define “sale,” “sharing,” and “targeted advertising” differently.
For example, under California law, a “sale” may include certain transfers of personal information for monetary or other valuable consideration. California “sharing” generally relates to disclosure for cross-context behavioral advertising.
A disclosure of candidate information to an employer or recruiter may, depending on the circumstances and applicable law, fall within a statutory definition of a sale or may instead constitute a disclosure intentionally requested or directed by the candidate.
Where Herald’s activities constitute a sale, sharing, or targeted advertising under applicable law, eligible consumers may opt out.
You may submit an opt-out through our Do Not Sell or Share / Privacy Request form or by contacting [email protected].
Herald will not discriminate against you for exercising a privacy right.
11. Global Privacy Control and opt-out preference signals
Where Herald is legally required to recognize a browser-based opt-out preference signal, such as Global Privacy Control (GPC), Herald will process that signal as required by applicable law.
The website’s technical implementation must be configured so that legally recognized opt-out preference signals are honored where required.
A GPC signal may apply only to the browser or device from which it is sent unless Herald is legally required and technically able to associate the signal with a broader account or identity.
12. Your privacy rights
Depending on where you live and whether the relevant privacy law applies to Herald, you may have the right to:
- confirm whether we process your personal information;
- know or access personal information we maintain about you;
- obtain a copy of your personal information;
- obtain portable personal information where required;
- correct inaccurate personal information;
- request deletion of personal information;
- opt out of the sale of personal information;
- opt out of certain sharing of personal information;
- opt out of targeted advertising;
- opt out of certain profiling or automated decision-making where applicable;
- withdraw consent where processing is based on consent;
- use an authorized agent where permitted by law;
- appeal a decision we make concerning your privacy request; and
- exercise your privacy rights without unlawful discrimination.
These rights are subject to applicable law and may contain exceptions.
13. How to exercise your rights
You may submit a privacy request through:
- our Do Not Sell or Share / Privacy Request form;
- email at [email protected]; or
- phone at 914-600-5488.
We may need to verify your identity before responding to certain requests. We will use only the information reasonably necessary to verify and process your request.
Opt-out requests will be processed within the period required by applicable law. Verified access, correction, portability, and deletion requests will generally be answered within 45 calendar days, or within another period required by applicable law.
Where permitted, we may extend the response period and will notify you if an extension is necessary. Deletion requests may be denied or limited where retaining information is permitted or required by law.
14. Appeals
Where applicable law gives you the right to appeal a decision concerning your privacy request, you may submit an appeal by emailing [email protected] using the subject line Privacy Appeal. Please identify the request or decision you are appealing. We will review and respond to eligible appeals within the period required by applicable law.
15. Authorized agents
Where applicable law permits an authorized agent to make a privacy request on your behalf, we may request evidence that the agent is authorized to act for you. We may also ask you to verify your identity directly unless applicable law provides otherwise.
16. Retention
We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Notice, subject to legal, security, compliance, dispute-resolution, and recordkeeping requirements. Our intended retention framework is:
Candidate matching information
Candidate profile and matching information may generally be retained for up to 24 months after your last interaction with Herald, unless you request deletion earlier or a longer period is permitted or required by law.
Website and security information
Technical, website, analytics, and security records may be retained for a shorter or longer period depending on their purpose, including fraud prevention, security, troubleshooting, and legal compliance.
Consent and compliance records
Records concerning consent, privacy requests, opt-outs, and compliance activities may be retained for as long as reasonably necessary to demonstrate Herald’s compliance with applicable law or to establish, exercise, or defend legal claims.
A deletion request does not necessarily require deletion of information that applicable law permits or requires us to retain.
17. Security
Herald uses administrative, technical, and organizational safeguards designed to protect personal information. Information transmitted through the Herald website is protected using encrypted transmission technologies such as TLS where applicable. Access to personal information is restricted to personnel and service providers who reasonably require access for authorized purposes. No method of transmission or storage is completely secure, and Herald cannot guarantee absolute security.
18. Legal, safety, and compliance disclosures
We may disclose personal information where reasonably necessary to:
- comply with applicable law, regulation, subpoena, court order, or lawful government request;
- investigate or prevent fraud, security incidents, or unlawful activity;
- protect the rights, safety, or property of Herald, our users, or others;
- enforce agreements;
- establish, exercise, or defend legal claims; or
- obtain professional legal, accounting, compliance, insurance, or similar advice.
19. Business transfers
If Herald or ARB RECRUITMENT - NYC, LLC is involved in a merger, acquisition, financing, restructuring, bankruptcy, sale of assets, or similar corporate transaction, personal information may be transferred as part of that transaction where permitted by applicable law. Any recipient will remain subject to applicable privacy obligations concerning the information it receives.
20. Changes to this Privacy Notice
We may update this Privacy Notice as our services, technologies, business practices, or legal obligations change. When we make changes, we will update the Last updated date above. Where required by applicable law, we will provide additional notice or obtain additional consent before materially changing how we use personal information.
21. Contact us
For privacy questions, complaints, or requests:
ARB RECRUITMENT - NYC, LLC
201 West 72nd Street, Apt. 18-G
New York, NY 10023
United States
Email [email protected], phone 914-600-5488. Privacy requests may also be submitted through the Do Not Sell or Share / Privacy Request form available through the Herald website.